Empower Your Communication: Mastering the Standard Channel of Letter Writing in the GES

By
Ellis Ferdinand
-
standard Women in the LETTER Classroom Conference Empowers Female Teachers in the Yilo Krobo Municipality
Women in the Classroom Conference Empowers Female Teachers in the Yilo Krobo Municipality

Ferdinand | EducationGhana | May 11 | Empower Your Communication: Mastering the Standard Channel of Letter Writing in the GES

 

Learn how to address letters using the standard communication channel in the Ghana Education Service (GES). Follow the guidelines to properly endorse and reach the appropriate recipients within the organization. Understand the endorsement process, guidelines for addressing letters, and the role of the Director General in the letter-writing process. Ensure that your letters are properly endorsed and reach the appropriate recipients within the GES by following these guidelines.

How to Address Letters Using the Standard Channel of Communication in the Ghana Education Service

When writing letters in the Ghana Education Service (GES) as a teacher or staff member, it is important to follow the standard communication channel. This ensures that your letters are properly endorsed and reach the appropriate recipients within the organization. In this article, we will outline the steps to address letters in the GES and provide some guidelines to follow.

Endorsement by Head of Department

The first indicator when writing official letters to the GES is that, unless otherwise specified, all letters must be endorsed by the head of your department. This means that when submitting letters to the education office, whether you are a teacher in a basic school or a headmaster in a secondary school or technical institution, the letters must be stamped and signed by your headteacher or headmaster as a form of endorsement. This applies to letters such as assurance letters, confirmations, promotions, and other official correspondence.

Addressing Letters in the GES

When addressing a letter in the GES, there are specific guidelines to follow. All letters must be addressed to the Director General through the district and regional education directorates. However, for letters that are for internal use within your school or office, such as disciplinary letters, excursions, permissions, etc., you should address them directly to your district, municipal, or metro education directors.

External Correspondences 

For letters that are going out of the GES, such as applications for responsibility allowances that need to be sent to the Ministry of Finance, the letter must be addressed to the recipient institution through the district, municipal, or metro education directors, the regional education directorate, and finally, the Director General.

This means that the district forwards the letter to the region, then to the GES headquarters, which will then submit the application to the Ministry of Finance for consideration.

Internal Correspondences

It is important to consider where the letter is going when addressing it. If your letter only needs to reach your district, municipal, or metro education offices, there is no need to address all the channels. For example, permission letters or disciplinary letters within the school or office can be addressed directly to the relevant education directors.

However, if your letter needs to reach the regional education office, you should address it through your district, municipal, or metro education directors. This means that it is expected that your district, municipal, or metro education offices will forward the letters on your behalf. In most cases, you should still address the Director General through all channels.

When the letter is going to the GES headquarters, for matters such as promotion, salary, resignation, etc., you should address the Director General through all channels. Letters from the regional levels are also addressed to the Director General. In general, unless otherwise stated, all letters must be addressed to the GES headquarters through the district, municipal, or metro education directors, as well as the regional education directors.

The Role of the Director General in the Letter Writing Process

In the letter-writing process in the GES, not all letters reach the table of the Director General. The Director General only signs letters that require his signature. However, the channel of communication requires that you address all letters to him, even though he may not have direct access to the letter in most cases.

In cases where the notice indicates that the Director General must give the final verdict on your applications before they can be processed, it simply means that when your letter reaches the GES, it will be processed upon consideration by the department responsible. They will confirm the documents needed for such letters and your qualifications, upon which they will give you the approval. The workers at the various departments are working for and on behalf of the Director General, within the context and structure of the GES organogram.

In conclusion, addressing letters in the Ghana Education Service requires following the standard channel of communication. Endorsement by the head of your department is necessary, and letters should be addressed to the Director General through the district and regional education directorates.

It is important to consider where the letter is going and address it accordingly. Remember that not all letters will reach the Director General, but the channel requires that you address all letters to him. By following these guidelines, you can ensure that your letters are properly addressed and reach the appropriate recipients within the GES.

 

 

SAMPLE GES LETTER

This blog post is a sample request letter for inter-district reposting in the Ghana Education Service. It includes the necessary information such as the sender’s details, the recipient’s details, and the reason for the request.

The letter highlights the sender’s qualifications, willingness to adapt, and commitment to serving in a new district. The request is made to enhance professional growth and make a positive impact in the educational landscape of Ghana.

The letter expresses gratitude for the current position and emphasizes the readiness to fulfil duties with dedication and professionalism. Overall, it is a well-written request letter that showcases the sender’s enthusiasm and passion for teaching.

 

[Your Name]
[Your Address]
[Date]

The Director General
Ghana Education Service
[Address]
[City, Postal Code]

Dear Sir,

                  Request for Release for Inter-District Reposting to Awutu Senya East 

                             STAFF ID:     REG NUMBER:      Teacher License Number:

I respectfully request to be released for reposting from my current position as an English Language teacher at Adisadel College Basic School in the Cape Coast Municipal Education Directorate, Central Region, to the Awutu Senya East Municipality in the Central Region.

I hold a Bachelor of Education degree in English Language from the University of Education, Winneba, and have been serving diligently at Adisadel College Basic School for the past [number] years.

While I have greatly enjoyed my time here and am grateful for the opportunities for professional growth and development, I believe that changing my working environment and taking up new responsibilities in a different Municipality will further enhance my skills and contribute positively to the educational landscape of Ghana.

I am confident in my ability to adapt quickly to new environments and am committed to serving the students, teachers, and communities of Awutu Senya East Municipality diligently. I am willing to work in any school where my services are needed and am eager to contribute to the academic success and holistic development of students in the region.

Attached to this request are the necessary documents for your perusal.

Thank you for considering my request. I look forward to the opportunity to serve in  Awutu Senya East Municipality and contribute to the continued excellence of the Ghana Education Service.

Sincerely,

Signature
Ferdinand Ellis

0244444444

Through:

The Municipal Director
Cape Coast Municipal Education Directorate
[Address]
Cape Coast

The Regional Director
Central Regional Education Directorate
[Address]
Cape Coast

Applicants can check the documents needed for Interregional reposting in the GES  as well as the processes involved in the Inter-regional repostings in the GES.

Teachers can also get this related information:

Official Letter Sample for Application for Inter-Regional Reposting in the GES
GES Begins 2024/2025 Inter-Regional and Inter/Intra District Transfers/Repostings
As a Teacher Use this Letter Sample when seeking an Inter-District Assurance for reposting
GES Releases 2024 Guidelines and Documents for Reposting and Other Allowances
Top 5 Steps in applying for GES Inter District Reposting for the 2022/23 Academic Year

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