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2022: Important Factors to Consider before Upgrading to Principal Superintendent in the GES

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EducationGhana| September 1 |2022: Important Factors to Consider before Upgrading to Principal Superintendent in the GES

Before a teacher will consider applying for upgrading in the Education Service (GES), he or she must satisfy the following conditions as indicated by the GEWS.

1. Some of the teachers have their upgrading to PS letters signed by a
District/Municipal/Metro Director. The affected teachers should apply to the Regional
Director for PS upgrading letter.

2. Teachers should attach their current pay-slips

3. Teachers who obtained a Diploma in Basic Education (DBE) or Senior Superintendent II in 2014 can apply to PRINCIPAL SUPERINTENDENT in 2020 with their degree certificates

4. Example: A teacher has obtained a degree certificate and has applied for Principal
Superintendent letter

a. If you receive the application, please check the year he/she obtained the DBE
b. Note that some teachers obtained the DBE two (2) or three (3) years before their
appointment. In such instances use the effective date on the 1st appointment

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5. Please use this table as a guide

2022: Important Factors to Consider before Upgrading to Principal Superintendent in the GES | 1

6. You should verify (crosscheck) the timelines on his/her records before you process
applications for upgrading.

7. Please, if the teacher does not qualify with respect to the timelines (years) do not
submit the application to the Regional Director

8. Tell them to wait to meet the conditions (timelines)

9. If you fail to tell them, you will be giving them false hope because they will be waiting for their upgrading letters which might not be processed.

10. They will be worrying you on a number of occasions (Phone calls etc). So do the right
thing and be free.

11. If you check and the teacher qualifies, please, attach the following to the application
before you submit to the REGIONAL DIRECTOR.

a. First appointment letter
b. Application letter from the teacher
c. Director’s recommendation letter (Cover Letter)
d. The Degree certificate (Certified)
e. Diploma in Basic Education Certificate (Certified)
f. WASSCE (Certified)
g. Transcript (Certified)
h. Brochure from the University
i. Current Pay-slip (Certified)
j. Personal Records form duly filled and signed by District Director



a. A teacher completed DBE in 2015
He was appointed to GES on September 2018
He obtained his degree in October 2018
That teacher can apply for upgrading in 2023

b. Mensah Stephen was promoted to Senior Superintendent 1 on September 2016
He obtained his B.Ed certificate in September 2016
He has applied for upgrading to PS in February 2020.
Mensah should wait till 2022.


c. Joseph Marfo completed BSc Biological Science in March 2000
He was appointed into GES in 2000
He is on Senior Superintendent I Non-Professional as at 2020.

He is now applying for PS Non-Professional
He qualifies to be upgraded to PS but it’s long overdue
According to his personal records forms he has not broken service.
Please investigate such people very well before you process.


d. A teacher has applied for PS in July 2020 with his degree certificate
He did not attach DBE Certificate or SS ll or SS I letter
No appointment letter
In such situations, it is difficult to determine whether he qualifies or not.
Please do not submit incomplete applications or records to the REGIONAL OFFICE

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e. Grace Antwi was appointed to GES in May 2011.
She obtained her B.ED Certificate in May 2013
District Director signed his PS letter effective 1/09/2014.
she is on PS grade on her pay slip.
Grace should apply to the REGIONAL DIRECTOR for a new upgrading letter.
If she fails to apply, she cannot be promoted again.


f. Kwaku Boateng was appointed in GES in January 2011 with his WASSCE certificate.
He obtained DBE in September 2015
He was upgraded to SSII in September 2016

He again obtained B.Ed Certificate in July 2019
Boateng can apply for upgrading in 2022.
HRs, please verify or critically examine the records of teachers to be sure that the applicants qualify before the applications are submitted to the REGIONAL DIRECTOR.

Check Also:

How to write and Address a Letter of Sponsorship as a School in the GES HERE

How to write and address any form of Letter to the Ghana Education Service HERE

How to write and Address an Application for Car Maintenance Allowance as a Teacher HERE

How to write and Address an Application for Responsibility Allowance as a Teacher HERE

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