How to Get Your GES Staff ID Fast in 2025 – Ultimate Guide for Newly Posted Teachers

23rd June 2025

Getting your Staff ID quickly in 2025 is the first step toward receiving your salary as a newly posted teacher. Follow these official steps to avoid delays, scams, and salary arrears.

🎯 Why You Need Your Staff ID

Your Staff ID is the gateway to your salary in the Ghana Education Service (GES). Without it, your appointment is incomplete, and you can’t be processed for payroll.

Unfortunately, many newly posted teachers, especially in 2024 and early 2025, are facing delays—some going 6–10 months unpaid.

So how do you fast-track the process in 2025?

✅ Step-by-Step: How to Get Your Staff ID Quickly

🔹 1. Report and Assume Duty Immediately

Once you receive your posting letter, report to your school within 5 working days. Delay in assumption is one of the main causes of salary and staff ID delays.

🔗 GES Posting Reporting Timeline Explained

🔹 2. Submit All Required Documents to the Headteacher

Ensure you complete and submit these to the headteacher or administrator:

Endorsed Posting Letter
Assumption of Duty Form (signed by headteacher and director)
SSNIT Number
National ID (Ghana Card)
Passport-sized photo
Bank Account (government preferred banks: ADB, GCB, CBG)
Academic and Professional Certificates

Make copies of all documents and keep a digital version in email or drive.

🔹 3. Follow Up at District Office & IPPD Unit

After your headteacher submits your forms, go to your District Education Office to confirm:

Your name has been captured on the staff return list
IPPD officer has forwarded your documents to the regional office

Stay in constant follow-up—don’t assume everything is progressing behind the scenes.

🔹 4. Submit a Salary Data Input Form (If Available)

Some regions or districts provide a salary input form or data capture sheet before Staff ID generation.

Ask your District IPPD or HR Officer if there’s a local form to fill or an Excel sheet in circulation.

🔹 5. Monitor Official Staff ID List Releases

GES and Controller and Accountant General’s Department (CAGD) release Staff ID lists in batches, often via:

District Notice Boards
Regional WhatsApp Platforms
Teacher Unions’ Telegram or WhatsApp groups
Online platforms like educationghana.org

Make sure you check regularly or assign someone to monitor on your behalf.

🔹 6. Contact IPPD/HR if Delayed Beyond 3 Months

If it’s been over 90 days and you haven’t received your Staff ID:

Visit the IPPD Unit of your district in person
Write a formal letter requesting status update
Ask to verify that your data has been uploaded to the HRMIS system

Avoid backdoor agents. Keep your requests professional and persistent.

⚠️ Common Mistakes That Delay Staff ID

❌ Mistake 🚫 Why It Delays Staff ID Late assumption of duty Missed submission window Incomplete documentation Triggers rejection by IPPD Wrong bank details Salary input returns flagged Not following up GES assumes no issue Relying on unofficial info Easily misled by scams