The Ghana Education Service has directed regional offices to submit staff personal files for a nationwide job evaluation exercise aimed at implementing the new Scheme of Service affecting promotions and salary structure.
GES Initiates Nationwide Job Evaluation Exercise
The Ghana Education Service has instructed all Regional Directors to urgently submit staff personal files as part of a nationwide Job Evaluation Exercise.
The directive, issued from GES Headquarters and signed on June 8, 2026, is part of ongoing reforms linked to the implementation of a new Scheme of Service across the education sector.
The exercise is expected to support the validation, updating, and restructuring of personnel records for all staff within the Service.
Collaboration with Key Public Service Institutions
The exercise is being implemented in collaboration with key state institutions, including:
- Fair Wages and Salaries Commission
- Public Services Commission
According to the directive, the joint exercise will ensure accurate job evaluation and proper alignment of staff roles within the new grading and career progression framework.
Purpose of the Job Evaluation Exercise
GES indicated that the exercise is critical for:
- Validating staff qualifications and career progression records
- Supporting implementation of the new Scheme of Service
- Improving transparency in promotions and grading
- Ensuring accurate placement of officers in appropriate ranks
- Strengthening payroll and human resource management systems
The reform is expected to influence future promotion pathways, salary adjustments, and job classification within the Service.
Required Documents for Staff Files
Regional, Metropolitan, Municipal, and District Directors have been directed to ensure that each staff personal file contains the following:
- Letter of appointment
- Completed and signed personal record form
- Certified copies of academic and professional certificates
- Copies of promotion letters
- Any additional relevant personnel documents
All files must be properly arranged and vetted at the district level before submission to headquarters.
Submission Instructions
Directors have been instructed to:
- Liaise with Metro, Municipal, and District offices to collect all staff files
- Vet all files for completeness before forwarding
- Submit through the HRMD Division Secretariat at GES Headquarters
- Treat the exercise as urgent and time-bound
The directive emphasized strict compliance due to the importance of the exercise in ongoing reforms.
Implications for Teachers and Staff
The exercise has significant implications for staff within the Ghana Education Service, particularly in relation to:
- Promotion eligibility
- Career progression under the new Scheme of Service
- Salary structure adjustments
- Verification of professional records
Staff are therefore encouraged to confirm that their personal files are complete and up to date at their respective district offices.
Missing or incomplete documentation, particularly promotion letters and certified certificates, could delay processing under the new system.
Conclusion
The nationwide submission of staff personal files marks a key step in Ghana’s ongoing education sector reforms. It reflects a broader effort to modernize human resource management within the Ghana Education Service and ensure fairness and transparency in career progression.
Internal Links
- https://educationghana.org/ges-reforms-ghana
- https://educationghana.org/teacher-promotion-ghana
- https://educationghana.org/education-policy-updates
