Attendance Tracking and Biometric Clock-in System for Public Sector Workers begins 2023

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Ferdinand| EducationGhana |December 11 |Attendance Tracking and Biometric Clock-in System for Public Sector Workers begins 2023


A summary of a report from an orientation meeting about the biometric clock-in system for public sector workers has been made available online.



The report suggests that the system will be managed by 7 primary administrators namely:

1. RCD

2. Deputy director

3. Internal Auditor

4. HR

5. MIS

6. Statistician

7. Finance Officer


Commencement Date

This system is expected to commence fully within the first week in January 2023.

_NB: This system will be linked to Controller and Accountant General’s Department (CAGD)




The Clock-in System is expected to be used by all public sector workers and each Staff is expected to clock in 4 times daily:

1. 6 am to 8 am – Clock-In

2. 12:30 pm – Clock out

3. 1:30 pm – Clock-in

4. 5 pm- Clock out


Genuine Cases

The system further indicated, that If for any reason staff could not Clock in the 2nd and 3rd time, we will be trained on how to Clock in with our phones.

The system will cater for overtime which starts at 6 pm each day. Before overtime allowance will reflect on your payslip it has to be approved by your HoD|HoU.

If you are working in the office after 6 pm does not Clock out and Clock in again. Just finish your work and Clock out.

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Night Security Staff

Night security will Clock 4 times thus:

1. 6 pm Clock-In

2. 12:30 am

3. 1:30 am

4. 6 am Clock out


Staff on Leave

The Clock-in System has also made room for staff on leave. The system stated, that it shall cater for 3 months of maternity leave and 10 working days of paternity leave.

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Cleaners and Labourers

Casual workers who are not paid by GoG (cleaners and laborers) will Clock-In from 6 am to 8 am.

Cleaners and laborers who are paid by GoG will Clock-In at 6 am and Clock out at 12:30 pm.

Departments like environmental health and social welfare will Clock-In once in a week. This is due to their fieldwork. They will Clock-In with their phones during fieldwork.

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USSD code

A unique USSD code will be used to Clock-In so any type of phone can be used.

In terms of the workshop, seek permission from RCD, the Deputy Director, or HR to notify the system before you leave.

If you apply for leave, HR will notify the system when your leave begins and when you are to resume from leave.

Breastfeeding mothers will Clock-In at 9 am and Clock out at 3:30 pm.

If you are going out officially as a driver and do not know when you’ll return kindly seek permission from any of the 7 primary administrators.

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Each staff will produce a monthly report from next year onwards.

The device will work 24/7. Either there’s power or no power.

You’ll be paid according to your punctuality at work. It’s pay-as-you-go.

If You’re engaged by any officer for or personal reasons it is not considered overtime.

Check Also:

How to write and Address a Letter of Sponsorship as a School in the GES HERE

How to write and address any form of Letter to the Ghana Education Service HERE

How to write and Address an Application for Car Maintenance Allowance as a Teacher HERE

How to write and Address an Application for Responsibility Allowance as a Teacher HERE

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